Management Newsletter

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The Two-Step Time Management Rules

There are two simple rules you must put into practice that will save precious time and assist you in achieving your goals:

• Plan your day to achieve your goals. Start your day by planning out exactly what it is you want to accomplish. Be realistic, not over ambitious. Remain aware of time and schedules. Watch out for pitfalls or time traps. Develop a plan that will enable you to achieve that day's goals.
• Stick to the plan! A certain amount of flexibility and dexterity will always be necessary, but avoid tangents that will distract and cause a lack or shift of focus. Keep to your plan and remember that unforeseen circumstances will no doubt arise. The key is to adapt your plan to achieve the goals without rendering it unrecognizable

The Chief executive Officer

An ex-football player was invited to make a list of requisites for an effective group. Although he had never done anything like it before, in about ten minutes he came up with this list. Obviously, he was drawing on his experience in football.
(Management analogies, added by the author, are indicated in parentheses.)

• Must start with selection of good players. (How much time do we spend on our selection process and do we entrust it to the right people?)
• Frequent positional changes for experience. (Job rotation.)
• Widening experience of players by the manager. (This could be management development, such as serving on task forces; acting as understudy for certain jobs, being given particular challenging projects to complete as an addition to the job.)
• Maintaining flexibility within the structure. (Flexible job trading, work redistribution as needed, flexible hours where possible.)
• For reason of competition creating a sizable pool of players. This keeps teams on their toes, individuals fighting for positions and wanting to maintain them. (Selection and recruitment.)
• Preferably more than one manager. Possibly assistant manager -better for discussing team tactics. Two opinions are better than one. (Not sure about this one, perhaps an aspect of the football player’s personality or the way he likes to see things run.)
• Good incentives to keep team together, which would obviously lead to a more successful team spirit. (Teamwork.)
• If you have a winning group, you attract other winners wanting part of the action. (Set high standards.)
• Strategies to minimize injuries. (Stress.)
• Avoidance of inconsistent refereeing, particularly when there are problems. (Appraisal -clarifying roles, authority.)
• The best communication possible. (It seems I’ve heard that song before.)The best listening possible. (Ditto.)

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